Now Hiring: Administrator

Administrator

Posting date:  April 27, 2022

Deadline for applications:  Open

JOB DESCRIPTION

About the DTES SRO Collaborative (SRO-C) 

The SRO-C is a non-profit organization that works to improve habitability, affordability, and sense of belonging for 4,000 tenants living in Vancouver’s privately-owned Single Room Occupancy hotels (SROs). Established in 2015, the SRO-C has grown to operate multiple tenant-based initiatives in fifty hotels around food, harm reduction, maintenance, culture and tenant committees. These initiatives are supported by 15 staff members, over 100 peer workers, plus dozens of funders and community partners. Our goal is to create a large, long-term network of tenants who can grow to support each other, address collective needs, put down roots, and feel part of the wider community. Through this network, tenants can be part of efforts to redevelop their SRO housing into decent, affordable self-contained housing.

About the Administrator

The Administrator reports to the Executive Director, Wendy Pedersen and works collectively with two other members of SRO-C’s administration team to manage dozens of contracts, acting as a liaison between vendors, staff, management, and funders. The Administrator will be managing cash flow, developing and managing budgets and will lead financial reporting and help all staff meet their reporting deadlines. Qualifications for this job include a high proficiency with budgets, a love of details, ability to be diplomatic and patient in a dynamic environment, ability to see barriers and to help the team get through them with better systems and communications, have good management skills, and have a passion for organizational development.    

Responsibilities

  • Develops and maintains a manual for all administration processes and contacts in the organization.
  • Supports organizational budgeting, fundraising, communications, program development, grant writing, and reporting as needed. 
  • Oversees expenditures across the organization, including issuing cheques, invoices, and funding contracts.
  • Works closely with bookkeepers/controllers to reconcile financial records, tracks spending, manages bill payments, creates custom financial reports, negotiates contracts around staff’s benefits program, insurance and supports communications to Canada Revenue Agency and WorkSafe BC etc.
  • Assists the Executive Director and accountants in annual Financial Review.
  • Onboards new staff and maintains up-to-date staff documentation.
  • Ensures that all staff have adequate supplies for their programming, including sourcing computer equipment, software, and applying for partnership programs.
  • Manage staff’s petty cash needs and stipend management, including proper documentation protocols, and implementation of reporting systems in their day-to-day work.
  • Develops staff meetings agendas with Organizing Director and Program Directors, reviews action items with staff, and coordinates meeting reminders.
  • Coordinates facility management including printer maintenance, ordering supplies, maintaining a list of key holders, maintaining a filing system for documents, managing the mail, and supporting room rentals for events. 
  • Assists in Human Resources and cultural safety consultations.  

Compensation and Contract details

  • 40 hours a week at $31.50/hour
  • Extended Health Benefits
  • Internet and cell phone allowance
  • 4 weeks paid vacation in the first year and 6 weeks paid vacation thereafter
  • 3-6 month review period

Applications

Please send a one-page cover letter outlining your work experience and why you are a good fit for this job to dtes.sro.collab@gmail.com.  

We thank all prospective applicants for their time; however, only those selected for an interview will be contacted. BIPOC and/or LGBT2IQ+ applicants are strongly encouraged to apply.  

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